American Academy of Forensic Sciences Bylaws
Article I. MEMBERS AND AFFILIATES
Article II. CODE OF ETHICS AND CONDUCT
Article III. MEETINGS
Article IV. OFFICERS AND MANAGEMENT
Article V. COMMITTEES
Article VI. SECTIONS OF THE ACADEMY
Article VII. FUNDS AND EXPENDITURES
Article VIII. MISCELLANEOUS PROVISIONS
Article IX. AMENDMENTS
SECTION 1 - NAME: The name of this organization is the AMERICAN ACADEMY OF FORENSIC SCIENCES, herein also referred to as the "Academy" or as "AAFS." It is incorporated as a nonprofit corporation in the State of Illinois.
SECTION 2 - LOCATION AND AUTHORITY TO LOCATE: The corporate office of AAFS shall be located in Colorado Springs, Colorado, and/or such other locations as determined by the governing body of AAFS.
SECTION 3 - OBJECTIVES: The objectives of this Academy shall be to promote professionalism, integrity, and competency in the membership actions and associated activities; to promote education for and research in the forensic sciences; to encourage the study, improve the practice, elevate the standards and advance the cause of the forensic sciences; to promote interdisciplinary communications; and to plan, organize and administer meetings, reports and other projects for the stimulation and advancement of these and related purposes.
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Article I. MEMBERS AND AFFILIATES
SECTION 1 - CLASSES OF MEMBERS: There shall be six classes of membership in the Academy: a. FELLOW, b. MEMBER, c. ASSOCIATE MEMBER, d. RETIRED FELLOW, e. RETIRED MEMBER, and f. HONORARY MEMBER.
a. ELIGIBILITY FOR MEMBERSHIP: Academy membership, in the various classes prescribed in Section 1, shall be available only to those persons of professional competence, integrity, and good moral character:
who are actively engaged in the field of forensics sciences and who have made some significant contribution to the literature of forensic sciences, or
who have advanced the cause of forensic science in some other significant manner, and
who satisfy the requirements for membership of the section applied to or recommended for, and
who have earned a baccalaureate or higher academic degree from a U.S. college or university accredited by one of the regional accrediting bodies recognized by the Council for Higher Education Accreditation or the United States Department of Education, or from a non-U.S. college or university bearing equivalent accreditation.
b. QUALIFICATIONS FOR MEMBERSHIP: The applicant must be endorsed by the section to which the applicant is applying and shall be judged by the Board of Directors on the basis of the qualifications prescribed below.
FELLOW: Superior efforts toward the work and purposes of the Academy and the forensic sciences.
MEMBER: General interest and specific work in the forensic sciences.
ASSOCIATE MEMBER: Fulfillment of the provisions of Article I, Section 1a of these bylaws.
RETIRED MEMBER: Members and Fellows may apply to the Board of Directors to be classified as a Retired Member or a Retired Fellow, respectively, provided they fall into one of the following categories:
(a) 25 years of AAFS membership, at least 60 years old, retired from the full-time practice of forensic science; or
(c) 20 years of AAFS membership, at least 65 years old; or
(d) 15 years of AAFS membership, at least 75 years old; or
(d) 10 years of AAFS membership, at least 80 years old.
Fellows or Members placed on retired status are excused from the payment of annual dues. Retired Fellows are excused from payment of the basic annual meeting registration fee.
HONORARY MEMBER: A person who has rendered significant service to the Academy or who has achieved special qualifications in the forensic sciences may be invited to become an Honorary Member. Such person shall be invited after unanimous approval by the Board of Directors. Not more than three persons may become Honorary Members in the same calendar year.
SECTION 2 - CLASSES OF AFFIILIATES: There shall be two classes of Affiliates in the Academy: TRAINEE AFFILIATE and STUDENT AFFILIATE.
a. ELIGIBILITY FOR AFFILIATION: Academy affiliation in the classifications prescribed in Section 2b shall be available only to those persons of professional competence, integrity, and good moral character who are pursuing a career that has as its purpose the attainment of the same requirements as for membership, but who do not meet qualifications for membership as prescribed in Section 1. b. QUALIFICATIONS FOR AFFILIATION: The applicant for any class of affiliate must be endorsed by the section to which the applicant is applying and shall be judged by the Board of Directors on the basis of the qualifications prescribed below.
1. TRAINEE AFFILIATE: Trainee Affiliate status is limited to persons who have completed the educational requirements, but not the experience requirements for Associate Member in the section to which application is being made. Both at the time of application and at the time the application is being considered for approval, applicants for Trainee Affiliate status must be actively working toward completion of the experience requirements by participating in a training program or employment that supports a forensic science career accepted by the section. Each Trainee Affiliate must certify eligibility annually.
2. STUDENT AFFILIATE: Both at the time of application and at the time the application is being considered for approval, an applicant for Student Affiliate status must be enrolled fulltime in an undergraduate or graduate program that would support a forensic science career accepted by the section to which application is being made. The applicant must meet these requirements at the time of application and at the time the application is being considered for approval the following February. Each Student Affiliate must certify eligibility annually.
Student Affiliate status may be maintained for two consecutive calendar years beginning at the end of the calendar year within which graduation occurs. During the two-year period, once employment in a recognized forensic discipline is achieved, Student Affiliates will be required to upgrade their membership to Trainee Affiliate or Associate Member.
SECTION 3 - ACCEPTANCE PROCESS:
a. In accordance with these bylaws and the provisions of the Academy's Policy and Procedure Manual, qualifications of applicants for membership, affiliation, and promotion in the Academy shall be considered first by the section involved and finally by the Board of Directors. All applicants for membership shall be considered only for Associate Membership.
b. All eligible voting members shall be advised in a timely manner of the names of all applicants approved and forwarded by the sections to the Board of Directors.
SECTION 4 - ELIGIBILITY TO HOLD OFFICE: Only Fellows shall be eligible to hold any elected Academy or Section office.
SECTION 5 - DUES OBLIGATION OF MEMBERS AND AFFILIATES: The annual dues period shall be the calendar year January 1 to December 31. Members and Affiliates whose dues are not paid prior to April 1 of each year shall be dropped from the rolls for non-payment of dues. Members and Affiliates who have been dropped from the rolls may renew their status prior to the end of the calendar year in which they were dropped. They may be required to submit a new application, including an application fee, and pay all monies in arrears in accordance with rules enunciated in the Policy and Procedure Manual. Dues obligations for the different classes of Members and of Affiliates shall be as determined from time to time by the Board of Directors.
SECTION 6 - LEAVE OF ABSENCE: Fellows and Members, in good standing, may request leaves of absence from the Academy for just cause. Section Officers shall review such requests and shall forward their section recommendations to the Board of Directors for approval. If approved, the Fellow or Member is excused from the payment of dues while on leave and is not entitled to receive any membership benefits during that period.
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Article II. CODE OF ETHICS AND CONDUCT
SECTION 1 - THE CODE: As a means to promote the highest quality of professional and personal conduct of its members and affiliates, the following constitutes the Code of Ethics and Conduct which is endorsed by all members and affiliates of the American Academy of Forensic Sciences:
a. Every member and affiliate of the Academy shall refrain from exercising professional or personal conduct adverse to the best interests and objectives of the Academy. The objectives stated in the Preamble to these bylaws include: promoting education for and research in the forensic sciences, encouraging the study, improving the practice, elevating the standards and advancing the cause of the forensic sciences.
b. No member or affiliate of the Academy shall materially misrepresent his or her education, training, experience, area of expertise, or membership status within the Academy.
c. No member or affiliate of the Academy shall materially misrepresent data or scientific principles upon which his or her conclusion or professional opinion is based.
d. No member or affiliate of the Academy shall issue public statements that appear to represent the position of the Academy without specific authority first obtained from the Board of Directors.
SECTION 2 - MEMBER AND AFFILIATE LIABILITY: Any member or affiliate of the Academy who has violated any of the provisions of the Code of Ethics (Article II, Section 1) may be liable to censure, suspension or expulsion by action of the Board of Directors, as provided in Section 5h below.
SECTION 3 - INVESTIGATIVE BODY: There shall be constituted a standing Ethics Committee (see Article V for composition), the primary function of which shall be:
a. To order and/or conduct investigations and, as necessary, to serve as a hearing body concerning conduct of individual members or affiliates which may constitute a violation of the provisions of Article II, Section 1.
b. To act as an advisory body, rendering opinions on contemplated actions by individual members or affiliates in terms of the provisions of Article II, Section 1.
SECTION 4 - INVESTIGATION INITIATING ACTION: The following are the principal forms by which the Ethics Committee may initiate investigative action:
a. A member or affiliate of the Academy may submit a written complaint alleging violation(s) of Article II, Section 1 by a member or affiliate to the Academy Office (see Article II, Section 5, Rules and Procedures, below) or to the Chair of the Ethics Committee. Such a complaint should be made in a timely manner.
b. The Ethics Committee may institute an inquiry based on any evidence that may come to its attention from any source which in its opinion indicates the need for further query or action under the provisions of these bylaws.
SECTION 5 - RULES AND PROCEDURES: The following procedures shall apply to any allegation of unethical conduct against a member or affiliate of the Academy:
a. Allegations of unethical conduct against a member or affiliate received by the Academy shall be transmitted promptly to the Chair of the Ethics Committee.
b. The Ethics Committee shall determine whether the alleged unethical conduct falls within its jurisdiction and whether there is probable cause to believe that the allegation is well founded.
c. If the Ethics Committee, in its preliminary determination, finds that it does not have jurisdiction or that there is a lack of probable cause to believe that the allegation is well founded, it shall close the case. It shall issue a report of such determination to the Board of Directors, setting forth the basic facts but omitting the names of the parties, and stating the reasons for its decision to close the case. Notice of the allegation, including the source, and its disposition, shall be given to the accused. Notice of the disposition shall also be given to the complainant(s).
d. If the Ethics Committee finds that it has jurisdiction and that there is probable cause to believe that the allegation is well founded, it shall give notice of the filing of the allegation and its sources to the accused. In accordance with Rules and Procedures formulated by the Ethics Committee and approved by the Board of Directors, the Committee shall assemble such information from both the accused and the complainant(s) which shall permit it to determine whether the allegation requires further action.
e. The Ethics Committee may appoint an Academy Fellow or Fellows to investigate the allegation and/or to present the evidence to the Committee.
f. If, based on the results of an investigation, the Ethics Committee decides to dismiss the allegation without a formal hearing, it may do so. It shall notify the accused and the complainant(s) of its decision and shall issue a report to the Board of Directors setting forth the basic facts and stating the reason(s) for its decision, but omitting the names of the accused and complainant(s).
g. If the Ethics Committee decides to formally hear the case, it shall give the accused a reasonable opportunity to attend and be heard. The complainant(s) shall also be given a reasonable opportunity to be heard. Following the hearing, the Committee shall notify the accused and the complainant(s) of its decision. The Ethics Committee shall also submit a report on its decision to the Board of Directors. If the Committee finds unethical conduct, the report shall include the reasons for its decision, and any recommendations for further action by the Board. The accused may also submit to the Board of Directors a written statement regarding what sanctions, if any, should be imposed.
h. If the Ethics Committeeís decision is that unethical conduct on the part of the accused member or affiliate has occurred, the Board of Directors shall review the report, and ratify or overturn the decision, or remand the case to the Committee for further action. If the Board of Directors ratifies the Committeeís decision, it shall also review any written submission provided by the member or affiliate found to be in violation of the Code. The member or affiliate may then, upon a vote of three-fourths of the members of the Board present and voting, be censured, suspended or expelled. The nature and conditions of any sanction must be provided to the member or affiliate. A suspended member or affiliate may only be reinstated by the procedure set forth in Article II, Section 6.
i. A member or affiliate who has been found in violation of the Code of Ethics has the right to appeal the actions of the Board of Directors to the membership of the Academy. To initiate an appeal, the member or affiliate must file a brief written notice of the appeal, together with a written statement, with the Academy Secretary not less than one hundred twenty days prior to the next Annual Business Meeting of the Academy.
j. The Board of Directors shall then prepare a written statement of the reasons for its actions and file the same with the Academy Secretary not less than forty days prior to the next Annual Business Meeting of the Academy.
k. Within twenty days thereafter, the Academy Secretary shall mail to each voting member of the Academy a copy of the appellant's notice of appeal and supporting statement, and a copy of the Board of Directors' statement.
l. A vote of three-fourths of the members present and voting at the Academy's Annual Business Meeting shall be required to overrule the action of the Board of Directors in regard to censure, suspension or expulsion of a member or affiliate.
m. No member of the Board of Directors who is the subject of an Ethics Committee investigation, or who has any other conflict of interest, shall participate in any matter before the Board concerning ethics.
n. The Ethics Committee shall formulate internal Rules and Procedures designed to facilitate the expeditious, fair, discreet, and impartial handling of all matters it considers. The Rules and Procedures shall be subject to the approval of the Board of Directors.
SECTION 6 - SUSPENSION OF MEMBERS AND AFFILIATES: Members or affiliates who have been suspended may apply to the Board of Directors for reinstatement once the period of suspension is completed. A suspended member or affiliate shall not be required to pay dues during the period of suspension. If reinstated, the required dues payment shall be the annual dues less the pro-rated amount for the period of suspension.
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Article III. MEETINGS
SECTION 1 - ANNUAL MEETING OF THE ACADEMY: There shall be an Annual Meeting of the Academy during the month of February, unless otherwise ordered by the Board of Directors. It shall meet at a specific time and place selected by the Board. At the annual meeting there shall be a scientific program, the administration of membership and affiliation matters, the election of officers and the transaction of such business as may be necessary. Notice of such meeting shall be mailed in any form and by whatever means to the last recorded address of all members and affiliates ten (10) to fifty (50) days prior to the meeting. Other meetings may be called at the discretion of the Board of Directors.
SECTION 2 - BOARD OF DIRECTORS MEETING: The Annual Meeting of the Board of Directors shall be held prior to the Annual Business Meeting of the Academy. Special meetings of the Board of Directors may be called at any time by the President or by a majority of the Board members upon notification to the Academy Secretary of the time, place, and purpose of the meeting.
SECTION 3 - EXECUTIVE COMMITTEE MEETINGS: The Executive Committee shall meet prior to the Annual Meeting of the Board of Directors and at least once between annual Board meetings at the call of the President.
SECTION 4 - SECTION MEETINGS: Sections shall hold scientific sessions as well as a business meeting at each Annual Meeting of the Academy. All classes of members and affiliates shall be eligible to attend the business meetings of their respective sections.
SECTION 5 - QUORUMS AND VOTING:
At the Annual Business Meeting of the Academy and at Section Business Meetings, a quorum shall consist of ten (10) percent of the total number of voting members (see Article III, Section 5b1).
At all Board of Directors and Academy committee meetings, a quorum shall consist of seventy (70) percent of that bodyís members.
The receipt of mailed votes from one hundred (100) percent of the total number of members of the Board of Directors shall constitute a quorum for the transaction of business by USPS mail.
The receipt of electronic votes from a majority of the total number of members of the Board of Directors shall constitute a quorum for the transaction of business by electronic mail.
Only Fellows, Members, Retired Fellows, and Retired Members shall be eligible to vote on Academy matters and only Fellows, Members, Retired Fellows, and Retired Members of a Section shall be eligible to vote on matters pertaining to that Section, except that Members may not vote on matters concerning their own promotion nor may any accused parties vote on matters concerning their ethical conduct.
At all Board of Directors’ meetings, each Board member shall be entitled to one (1) vote. Voting by USPS mail shall be permitted. A unanimous vote of the Board of Directors shall be required to take action by USPS mail. Such action taken shall be effective when all Board members have voted unless the action specifies a different effective date. Email and other electronic voting shall be conducted as a usual vote and not as that of a mail vote. A vote to remove a Board member shall not be conducted by mail or email. In the event the offices of Secretary and Treasurer are held by one Fellow, that individual shall have one vote on the Board of Directors.
To amend bylaws, a three-fourths (3/4) vote at the Annual Business Meeting of the Academy is required.
To overturn Board on Removal from Office Matter, a two-thirds (2/3) vote at the Annual Business Meeting of the Academy is required.
To overturn Board on Ethics Case (see Article II, Section 5), a three-fourths (3/4) vote at the Annual Business Meeting of the Academy is required.
All other motions at the Annual Business Meeting of the Academy, at special meetings, at Board or any committee meeting, a majority in favor of the motion is required.
c. CUMULATIVE AND PROXY VOTING: Neither cumulative nor proxy voting is permitted in the Academy.
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Article IV. OFFICERS AND MANAGEMENT
SECTION 1 - OFFICERS:
a. ELECTED OFFICERS: The elected officers of the Academy shall be the President, President-Elect, two Vice Presidents, the Immediate Past President, Secretary, and Treasurer. These officers shall be elected at the Annual Business Meeting of the Academy, except that the office of President shall be automatically assumed by the Fellow elected President-Elect the previous year and the office of Immediate Past President shall be automatically assumed by the outgoing President. Each officer shall hold office for one year and until that officer's successor has been elected and qualified. The term of office for each officer shall begin the Saturday of the annual meeting at which the officer is elected. The office of Secretary and Treasurer may be held by one Fellow. Officers may not succeed themselves in the office in which they served a term, with the exception of the Secretary and the Treasurer, who are limited to four successive terms in office. An individual serving in the office of Vice President, regardless of duties, may not serve two successive terms.
b. APPOINTED OFFICERS: The Board of Directors may appoint such additional officers of the Academy as are necessary to ensure the proper management of Academy affairs. The Executive Director of the Academy shall be appointed as an Assistant Secretary.
SECTION 2 - MANAGEMENT OF THE ACADEMY:
a. BOARD OF DIRECTORS: The general management of the Academy, including the acquisition of funds by which to operate the Academy, shall be the responsibility of the Board of Directors. The Board shall consist of the Academy Officers and one Director elected from each section of the Academy. The term of office of each director shall be three (3) years, beginning the Saturday of the annual meeting at which the director is elected. Election of directors shall occur at staggered yearly intervals according to a plan of rotation established by the Board of Directors.
b. EXECUTIVE COMMITTEE:
The Board of Directors shall have an Executive Committee empowered to act for and on behalf of the Board on matters which require urgent action between meetings of the Board and to accomplish other specifically assigned tasks. Action taken by the Executive Committee shall be reported to the full Board of Directors as soon as practical, shall be subject to review and ratification by the Board, and shall be recorded in the minutes of the Board.
The Executive Committee shall consist of six (6) members of the Board of Directors: President, President-Elect, Secretary, Treasurer, and two Directors to be elected annually by the Directors as their representatives on the Executive Committee. The Directors shall also elect two Alternate Members to the Executive Committee to serve as replacements for any absent Directors. The four Directors elected as Members and Alternate Members shall be from Academy Sections not represented by the Officer Members of the Board of Directors.
SECTION 3 - MANAGEMENT ASSISTANCE:
a. The Board of Directors may authorize the employment of such staff as are necessary for the effective management of Academy affairs. One such staff member shall have the title "Executive Director" and shall be the Chief Executive Officer of the Academy. The specific conditions of these appointments, including annual performance evaluation procedures, shall be as determined by the Board of Directors in furtherance of the best interest of the Academy. The Executive Director shall be responsible to the Board of Directors for the executive and management functions of the Academy except that the Executive Director shall not be involved in the activities of the Ethics, Membership, or Nominating Committees other than to provide administrative support. The Executive Director shall report to the Board of Directors and shall attend Board meetings but shall not be a voting member thereof.
b. The Board of Directors may appoint a designee or designees to act as Academy Spokesperson(s). The specific conditions of this (these) appointment(s) shall be determined by the Board of Directors in furtherance of the best interests of the Academy. The Academy Spokesperson(s) shall report to the Board of Directors and shall attend Board Meetings but shall not be (a) voting member(s) thereof, unless otherwise (a) voting member(s).
SECTION 4 - DUTIES OF THE PRESIDENT: The President shall be the Chair of the Board of the Academy. The President shall preside at the meetings of the Academy, the Board of Directors, and the Executive Committee, and shall perform such duties as custom, parliamentary usage, the Board of Directors, or the Academy Policy and Procedure Manual may require.
SECTION 5 - DUTIES OF THE PRESIDENT-ELECT: The President-Elect shall be the second-ranking elected Officer of the Academy and shall assist the President in the performance of his or her duties. The President-Elect shall act upon the direction of the Board of Directors to discharge the duties of the presidential office in the event of the President's absence, disability, or refusal to act. If the office of the President becomes vacant for any reason, the President-Elect shall succeed to the presidency until the expiration of the term for which his or her predecessor was elected and for the term of one year thereafter.
SECTION 6 - DUTIES OF THE VICE PRESIDENTS: The Vice Presidents shall assist the President in the performance of his or her duties and shall undertake such tasks as may be assigned to them by the President from time to time. The Vice President with the longest continuous service to the Academy shall succeed to the presidency in the event the office of President becomes vacant for any reason and the President-Elect is unable to succeed to the presidency. The President shall designate one Vice President as Chair of the Membership Committee. That Vice President shall also serve as arbiter for unresolved section applications, shall review all rejected applications, and shall be responsible for all letters of notification to rejected applicants.
SECTION 7 - DUTIES OF THE IMMEDIATE PAST PRESIDENT: The Immediate Past President shall be a member of the Board of Directors for one year immediately following his or her term of office as President. The Immediate Past President shall undertake such other duties or tasks as may be assigned by the Board of Directors.
SECTION 8 - DUTIES OF THE SECRETARY: The Secretary, in conjunction with the Executive Director — serving as an appointed Assistant Secretaryóshall be responsible for the official minutes of the Academy; shall give notice to the members of the time, place and agenda of Academy meetings; and shall perform or supervise the execution of such additional tasks as assigned by the Board of Directors.
SECTION 9 - DUTIES OF THE TREASURER: The Treasurer, assisted by the Executive Director, shall be responsible for proposing an annual budget to the Board of Directors, shall keep account of, make periodic reports on and safeguard the funds of the Academy as provided by the Board of Directors in accordance with accepted accounting methods and procedures. The Treasurer shall annually cause to be prepared a certified audit of the Academy financial records.
SECTION 10 - ACADEMY AND SECTION RECORDS/ACCESS:
a. The Academy's Administrative Office is the only authorized repository for Academy and Section archives, files, books and records. Upon vacating an Academy or Section office or committee for any reason, the past office holder or committee member shall turn over all such documents to the Academy Administrative Office for safekeeping.
b. The files of the Ethics Committee shall be exempt from the provisions of this section.
c. The Academy archives, files, books and records shall at all times be open for inspection and examination by any member of the Board of Directors. Similarly, Section Officers shall have access at all times to the archives, files, books and records of their Section.
SECTION 11 - VACANCY IN OFFICE:
a. ELECTED ACADEMY OFFICER: Any vacancy in an elected Academy office, except that of President, shall be filled by the Board of Directors for the remainder of the term. Voting of the Board of Directors on such replacement may be conducted by telephone and confirmed by letter from each member of the Board of Directors. The record of such voting shall be kept by the Secretary.
b. SECTION OFFICERS AND DIRECTORS: Any vacancy in a section office or member of the Board of Directors from a section shall be filled by the section concerned in accordance with the section's established policies and procedures.
SECTION 12 - RESIGNATION OR REMOVAL:
a. RESIGNATION: Any elected Academy officer or member of the Board of Directors may resign at any time by giving written notice to the President or Secretary.
b. REMOVAL: Any elected officer or member of the Board of Directors may be removed from office, after due process, by a three-fourths (3/4) vote of the Board of Directors.
SECTION 13 - REMUNERATION: No elected officer of the Academy or member of the Board of Directors shall, directly or indirectly, receive any salary or compensation for his or her services as such officer or Board of Directors member.
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Article V. COMMITTEES
SECTION 1 - STANDING COMMITTEES: In addition to the Board of Directors and the Executive Committee, the Academy shall have standing committees as listed below:
a. ETHICS COMMITTEE: This committee shall serve as an investigative, hearing, and advisory committee as heretofore presented.
The Ethics Committee shall be composed as follows:
(a) Four Fellows, elected by the Board of Directors to three-year terms.
(b) An additional Committee member appointed temporarily for each case that has proceeded past the Committeeís preliminary determination that it has jurisdiction and that there is probable cause to believe that the allegation may be well founded, the participation of said additional member to be limited to the specific case. This additional member shall be the Chair of the section to which the accused member or affiliate belongs, or the Secretary of said section if the Chair is already a member of the Ethics Committee or is otherwise unable to serve.
The Ethics Committee shall annually elect its own Chair from among its members.
The Ethics Committee shall submit requests to the Board of Directors on a case-by-case basis for funds to conduct investigations and hearings.
No person currently accused under the provision of Article II, Section 1 of the bylaws shall serve on the Ethics Committee.
b. MEMBERSHIP COMMITTEE: This committee shall serve as advisors to the Board of Directors on such membership policy matters as may be assigned to it.
The Membership Committee shall consist of the current Chair and Secretary of each section of the Academy. The Chair of the Committee shall be one of the Vice Presidents of the Academy, designated by the President.
The Membership Committee shall meet at the call of the Chair and shall make its recommendations to the Board of Directors at the annual meeting.
c. NOMINATING COMMITTEE: This committee shall annually recommend a slate of Fellows for the elected offices of the Academy.
The Nominating Committee shall be composed as follows:
(a) All immediate past Section Chairs.
(b) The current outgoing President and two most recent past presidents willing to serve. The current outgoing President shall serve as Chair of the Nominating Committee. The Chair shall vote only to break a tie.
NOMINATION BY COMMITTEE: The Nominating Committee shall submit its initial report to the Secretary by June 15; said report shall contain at least one nominee for each elected office of the Academy as a whole. That report of the Nominating Committee shall be mailed to the membership by August 1.
(a) The Nominating Committee shall select nominees by its own selection process.
(b) The Nominating Committee shall select petitions from the membership for nomination to any elected office of the Academy.
(c) All persons nominated through the process noted in 3. (a) or (b) above shall be considered as candidates for the office for which they are nominated and so reported to the Secretary.
(a) Nominations for any elected office of the Academy may be made by petitions delivered to the Nominating Committee on or before September 1.
(b) Nomination petitions shall state the name of the nominee, the office sought by the candidate, a certificate stating that the candidate is a Fellow of the Academy in good standing, and a minimum of 50 signatures and printed names of those eligible to vote at Academy elections.
The second report by the Nominating Committee listing all of the nominees for election to each office shall be mailed to the membership by November 1 and shall include a biography and photograph of each candidate, if such are obtainable.
Nominations for any elective office may be made from the floor during the Academy's Annual Business Meeting.
d. PROGRAM COMMITTEE: This committee is responsible for both the Academy and Section portions of the program at the annual meeting.
The Program Committee shall be composed as follows:
(a) A chair and members designated by the President-Elect to supervise the Academy portions of the program for the year in which he or she shall be the Academy President, to include plenary sessions, workshops and seminars, and local arrangements.
(b) Members designated by each section to be responsible for that sectionís scientific sessions at the annual meeting in question.
Detailed procedures for the development and conduct of the annual meeting program shall be established by the Board of Directors in conjunction with the Executive Director.
e. EDITORIAL BOARD: This body is responsible for the official publication of the Academy, the Journal of Forensic Sciences.
The Editorial Board shall be composed of members of the Academy who have been recommended by the Journal Editor and approved by the Board of Directors. Their tenure is for a period of five years and may be renewed for additional five year periods by the Board of Directors.
The Journal Editor shall be appointed by the Board of Directors and shall serve at the pleasure of the Board of Directors. He or she shall serve as Chair of the Editorial Board.
f. LONG TERM PLANNING COMMITTEE: This committee shall act as an advisor to the Board of Directors on matters associated with long term planning and on strategic planning decisions that may be assigned to it.
The Long Term Planning Committee shall be composed as follows:
(a) Nine members, three of whom are appointed by the Board of Directors from among the Academy Fellows. The remaining six members shall be appointed by the President of the Academy from among the Academy Fellows. One member shall be appointed by the Board of Directors and two members by the President of the Academy annually.
(b) The length of each term shall be three years.
(c) Each member may serve for no more than three consecutive terms.
The Long Term Planning Committee shall annually elect its own Chair from among its members.
g. POLICY AND PROCEDURE COMMITTEE: This committee shall be responsible for maintaining the Policy and Procedure Manual and shall serve as advisors to the Board of Directors on such policy and procedure matters as may be assigned to it.
The Policy and Procedure Committee shall be composed as follows:
(a) Five members appointed by the Board of Directors from among the Academy Fellows. One member shall be appointed by the Board of Directors annually.
(b) Each member may serve for no more than one five year term.
The Policy and Procedure Committee shall annually elect its own Chair from among its members.
h. FORENSIC SCIENCE EDUCATION PROGRAMS ACCREDITATION COMMISSION (FEPAC): This Commission shall develop and maintain standards for and administer accreditation of undergraduate and graduate forensic science programs.
The Commission shall be comprised of ten (10) Academy Members or Fellows as Commissioners, five (5) from the academic community and five (5) from the practice community, for three-year terms. One additional Commissioner who is not a member of the Academy for a three-year term. With the exception of the non-member Commissioner, Commissioners may not serve more than two consecutive full terms. All Commissioners may vote.
The Commission shall appoint its commissioners. Refer to the FEPAC Policies & Procedures Manual for continuity. The FEPAC shall annually elect its own Chair from among its members.
SECTION 2 - OTHER COMMITTEES: The President and/or the Board of Directors may appoint such ad hoc committees, from time to time, as may be necessary.
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Article VI. SECTIONS OF THE ACADEMY
SECTION 1 – DIVISION INTO SECTIONS: A Section is defined as a group of thirty or more members mutually interested in specific fields of forensic science and individually qualified to be a member of the section in accordance with criteria established by the section. Each member and affiliate of the Academy, with the exception of Honorary Members, shall be assigned to a section.
SECTION 2 – SECTION OFFICERS: Each section shall have a Chair and a Secretary of the rank of Fellow. Terms of office shall be for one (1) year beginning the Saturday of the Academy's annual meeting at which elected. Section Officers may be re-elected to their respective offices. The Chair may appoint committees within the section. Procedures for the nomination and election of all Section Officers shall be in accordance with established section policies. Election of Section Chair and Section Secretary shall take place at the first section business meeting held at each Annual Meeting of the Academy. The Secretary of the Academy shall be informed in writing of the results of the election prior to the Academy’s Annual Business Meeting.
SECTION 3 - SECTION POLICIES AND PROCEDURES: Each section shall maintain on file in the Academy's administrative office the policies and procedures applicable to section responsibilities and activities, to include nomination and election procedures, standing committee procedures, budgeting and expenditures policies.
SECTION 4 - FINANCING: For purposes of carrying out section activities, each Section shall have available from the treasury of the Academy up to ten percent of the annual dues paid to the Academy by members and affiliates of the section. The allocation of funds to the section shall be based on dues assessed and collected for the fiscal year of the Academy immediately preceding the meeting.
SECTION 5 - CURRENT SECTIONS: The following sections are recognized as officially existing within the Academy: Criminalistics, Digital & Multimedia Sciences, Engineering Sciences, General, Jurisprudence, Odontology, Pathology and Biology, Physical Anthropology, Psychiatry & Behavioral Science, Questioned Documents, and Toxicology.
SECTION 6 - NEW SECTIONS: Any thirty (30) members, of whom at least five are Academy Fellows, may petition the Board of Directors for the establishment of a new section. The Board may propose the creation of new sections at an Annual Meeting of the Academy. No new section may be established unless it is so proposed as a bylaws amendment by the Board and receives the approval of the eligible voters present and voting at an Annual Business Meeting.
Whenever a new section is established in accordance with these provisions, Article VI, Section 5 of these bylaws is automatically revised to include the name of the new section.
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Article VII. FUNDS AND EXPENDITURES
SECTION 1 - INCOME AND EXPENDITURES: Funds for meeting the expenses of the Academy shall be raised by annual dues, assessments, voluntary contributions, and such income as may come to the Academy through the collective efforts of its members, affiliates, and staff. No financial obligations of the Academy may be incurred by anyone or any group of members or affiliates, except upon the prior authorization of or allocation of funds by the Board of Directors. All disbursements shall be made by the Treasurer, or the Executive Director at the direction of the Treasurer, including those of funds allocated for section expenses.
SECTION 2 - ANNUAL CERTIFIED AUDIT: Under the direction of the Treasurer, an annual certified audit of the Academy financial records shall be made by a licensed public accountant. Said audit report shall be delivered to each Fellow and Member of the Academy prior to the Academy's Annual Business Meeting.
SECTION 3 - FISCAL YEAR: The fiscal year of this Academy shall be from the first day of July to the thirtieth day of June of each and every year.
SECTION 4 - DISSOLUTION: Upon the dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (c)(3) the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
SECTION 5 - INDEMNIFICATION: Each present and future board member and elective officer, whether or not then in office, shall be indemnified by the Academy against expenses actually and necessarily incurred by or imposed upon him or her (including, but not without being limited to, judgments, costs, and counsel fees) in connection with the defense of the action, suit or proceeding in which he or she is made a party by reason of being or having been a director or elective officer of the Academy except in relation to matters as to which he or she shall be adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty for the Academy. Such indemnification shall not be deemed exclusive of other rights to which such director or officer may be entitled, under any other bylaws, agreement, a vote of the members, or as a matter of law, or otherwise.
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Article VIII. MISCELLANEOUS PROVISIONS
SECTION 1 - SEAL: The Board of Directors shall provide a corporate seal that shall have inscribed thereon the name of the corporation, the state of incorporation, and words "Corporate Seal".
SECTION 2 - RULES OF ORDER: "Robert's Rules of Order, Newly Revised" shall determine parliamentary practice and procedure in all cases to which they apply except where inconsistent with these Bylaws or the laws of the state of incorporation.
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Article IX. AMENDMENTS
SECTION 1 - REPEAL OR AMENDMENT OF PREVIOUS BYLAWS: These bylaws shall become effective at the close of the meeting at which they are approved by the voting members and the previous bylaws heretofore adopted or passed by the Board of Directors, or by voting members of the Academy, as well as all previous resolutions, rules and regulations which are in conflict herewith are hereby repealed.
SECTION 2 - AMENDMENT PROCEDURE: Any part of these bylaws may be amended at the Annual Business Meeting of the Academy, provided that copies of each proposed amendment shall have been mailed to all voting members at least thirty (30) days in advance of the Academy's Annual Business Meeting at which final action is to be taken. Any voting member may propose amendments by submitting a proposal for consideration by the Board of Directors, or by individually following the amendment procedure. It is the duty of the Board of Directors to publish such proposals as soon as possible after receipt.
These bylaws were enacted at the General Business Meeting of the American Academy of Forensic Sciences on February 12, 1986, and were amended February 17, 1988; February 15, 1989; February 21, 1990; February 20, 1991; February 21, 1996; February 11, 1998; February 17, 1999; February 23, 2000; February 21, 2001; February 18, 2004; February 21, 2007; February 24, 2010; February 23, 2011, and February 22, 2012; February 20,2013.