General Information


Introduction

About AAFS
For over sixty-nine years, the American Academy of Forensic Sciences (AAFS) has served a distinguished and diverse membership.  Over 6,600 members are divided into eleven sections spanning the forensic enterprise.  Included among the Academy’s members are physicians, attorneys, dentists, toxicologists, anthropologists, document examiners, digital evidence experts, psychiatrists, physicists, engineers, criminalists, educators, and others.  Representing all 50 United States, Canada, and over 60 other countries worldwide, they actively practice forensic science and, in many cases, teach and conduct research in the field as well.  Each section provides opportunities for professional development, personal contacts, awards, and recognition.

The AAFS Annual Scientific Meeting is held in February, at which time over 900 scientific papers, breakfast seminars, workshops, and other special events are presented.  The meeting is the largest and most prestigious gathering of forensic professionals who present the most current information, research, and updates in this expanding field.  The AAFS would like to extend an “Invitation to Exhibit” at its 70th Annual Scientific Meeting in Seattle, WA, at the Washington State Convention Center (Pike Street).  Meeting dates are February 19-24, 2018; actual show dates are February 21-23.  Space is limited to maintain high standards and traffic volume.

The exhibits will be held in the Washington State Convention Center to promote high attendance and to ensure as much product/service visibility for you as possible.  Over 36 professional associations, including the National Institute of Justice (NIJ), the National Association of Medical Examiners (NAME), and the Society of Forensic Toxicologists (SOFT) meet in conjunction with AAFS, which will add to your company’s exposure.

Who Should Exhibit With AAFS?
AAFS meeting attendees are unique.  Instead of staying within the confines of their specialties, meeting attendees explore the ways in which sciences interconnect and how advances in other fields influence their own.  These scientists are often seeking the information, equipment, and services necessary for cross-disciplinary exploration.  They look to you for the answers.  Exhibiting with AAFS is a must for anyone involved in receiving and exchanging the latest product and service information in the following specialties:

  • Anthropology
  • Computer Applications
  • Crime Scene Investigation
  • Dentistry
  • DNA Typing
  • Drug Analysis
  • Engineering
  • Evidence Handling
  • Firearms & Tool Marks
  • Independent Labs
  • Instrumentation
  • Laboratory Services
  • Law
  • Microscopy
  • Pathology
  • Photography & Imaging
  • Psychiatry
  • Questioned Documents
  • Scientific Investigation
  • Serology
  • Toxicology

Pre-Show Planning

Reserving Booth Space
A deposit of 50% per booth must accompany the application if received by December 1, 2017.  The exhibitor will be invoiced for any balance due.  All space must be paid in full by December 31, 2017.  Applications received thereafter must be accompanied by full payment.  Exhibitors wishing to cancel space on or before December 15 will be liable for 50% of the total exhibit space reserved.  Cancellations received on or after December 16 forfeit the entire booth space rental cost.  All cancellations must be submitted in writing to Heather Jefferson at hjefferson@aafs.org.

Helpful Tips for a Successful Show

With all your efforts to get your exhibit set-up and ready to go, do not forget the most important ingredient of a successful exhibition — well-trained, well-informed personnel in your booth.  Do not under-estimate the importance of booth behavior, as the appearance and attitude of booth personnel reflect on the image of the company.

Prepare for the Unexpected
The goal of every exhibit manager is a problem-free, smooth event from start to finish, but it is always best to expect the unexpected.  Thorough planning will help mitigate any problems that may arise.  Early review of the shipping arrangements, the exhibit design, construction, and the graphics plan may prevent a disaster from happening at the exposition site.

Other Planning Tips

  • Be certain your exhibit company has your exhibit booth ready ahead of time. To identify any unforeseen difficulties or construction flaws, set up your booth completely and examine
    it ahead of time.
  • Consider the lighting of the facility and trusses within your booth and how they affect your graphics.
  • Plan your graphics in advance so that you can preview them for accuracy and design errors.
  • Don’t forget to plan for unexpected minor repairs to your display. Remember to ship a tool kit with an assortment of tools, such as screwdrivers, hammers, or pliers; keys to your equipment; miscellaneous items such as screws, tape, velcro, and touch-up paint; and, cleaning supplies.

List of Contacts
Put together a list of important contacts.  List the names, business, home, and cellular phone numbers of those vendors and individuals you rely on during the exposition.

  • Your exhibit house and designer

Be sure you will be able to reach someone of authority and complete familiarity with your plans, including shipping arrangements.  If the exhibit house has a branch in the immediate vicinity of the event, have that information with you in the event of an emergency.  If there is no local office, ask for the name of a local exhibit house that might be accessible.

  • Shippers/freight forwarders

Take along a list of your shipping contacts for immediate action if you need to trace a shipment that has been delayed.

  • Company attendees, booth staff, and co-workers

Remember to bring an employee phone list with cellular phone numbers in case of an emergency.  Also, know staff travel plans and hotel arrangements, where appropriate.

Why Exhibit With AAFS?
By exhibiting with AAFS, you can talk directly with the forensic professionals who use your products or services, answer their questions, appeal to their special interests, discover unknown buying influences, and get valuable feedback about their needs.

You can develop new customer contacts, demonstrate your products, increase your name recognition, and make known your organization’s commitment to the cause of advancing science.  Due to the synergistic nature of the audience, you’ll reach many qualified prospects usually not encountered on your regular meeting circuit!

We sincerely hope the information presented here is helpful and will assist you in your efforts toward successful exhibiting.  Please remember that the AAFS Exhibit Coordinator is always available to assist you.  We appreciate your continued support of AAFS Expositions.  If you have any comments or suggestions for improvement to this document, please contact:

Heather Jefferson
AAFS Exhibit Coordinator
410 North 21st Street
Colorado Springs, CO 80904
(719) 636-1100
hjefferson@aafs.org